1. Problems and issues under discussion must be of interest and concern to most of the members.
2. Every member should attend every meeting for maximum effectiveness. If for instance, less than half of the members turn off for a meeting, the chances of it been effective and eventually successful are quite remote.
3. The meeting must be prepared well in advance.
4. The agenda should be prepared well in advance, with members been able to place item on agenda.
5. Every member should have a clear understanding of the meeting and how his contributions fit into the meeting.
6. A cooperative and friendly approach to the solution of the problem encourage.
7. The officials meeting should be long enough to accomplish the work but short enough to keep members morale high an also save time.
8. During officials meeting no member is welcome/ allowed.
9. No member is allowed to move in and out at will during meeting.
10. Any member who comes late must obtain permission before coming in.
11. Avoid side talk during meeting.
12. During meeting majority carry the votes.
13. Orderly conduct must be obtained during meeting hours.
14. Absence in the meeting without concrete reason will be seriously dealt with.
15. Strict silence must be obtained during meeting hours and avoid obstructions.
16. Get rid of anything close to you like phone that could bring obstructions during meeting.
17. Lateness is also prohibited when ever meeting is called.
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